A board portal is an online platform that helps improve governance practices, improves the efficiency and effectiveness of meetings and reduces time that is spent on administrative tasks like preparing, sharing and distributing documents. Businesses can see a substantial return on their investment decreasing the amount of paper required, printing costs, and saving labour hours.
The modern board portal also offers a secure environment to exchange sensitive and confidential information, as well as a convenient alternative to traditional methods of distribution of documents. For example, corporate secretaries can build and distribute board-related documents by pressing a button. This allows immediate updates and ensures that directors have access the latest version of board documents and materials.
A modern board management system can also be used on the devices owned by directors. This allows directors to be more easily accessible and convenient. Board members can login and access the portal using many different devices, including desktop computers, tablets, and mobile phones. They can also collaborate and engage in discussions with other directors as well as the board administrator if they are in the same room or on the other side of the globe.
When selecting a board portal it is important to select one that is intuitive for users and easy to learn. The more intuitive an application is, the less need for training directors and board managers will need to be able to use it effectively. It is important to schedule training sessions that are tailored to the specific technical abilities of your board.